The RDCRN Grants Portal is a platform to run NIH-style grant competitions including pilot projects and research awards. Users can post grant opportunities as well as review and score submissions from applicants.
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Use the Add Question to this Section and Add a Section buttons to further customize the submission form.
Warning: Once the published grant has received one or more submissions, you will not be able to make changes to the Submission form. Use the provided Preview link to view Submission Form before the grant is published.
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Manage Reviews and Submissions
Review
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Form Tab
A grant's Review Criteria criteria can be set as it’s being created or at a later date by Editing the Grant. Reviewers will use the criteria defined on this page to assess their assigned submissions. The review criteria and panel setup mirrors the NIH study panel design by default. You may also provide instructions and guidelines to help reviewers score the submissions. Suggested criteria categories are shown by default. Use the Remove and Add a New Review Criterion buttons to modify your grant’s Review Criteria.
The optional Review Guidance section allows you to provide custom overall guidance and messaging to your reviewers.
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Submissions Tab
The Submission tab allows you to view all submissions including any associated reviews and scores.
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You can also receive email notifications when someone completes a submission for your grant. To enable this go to the Permissions tab and edit a User. You will see a checkbox for ‘Receive Notifications for Submissions’ which you can enable on any user including yourself.
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Reviewers and Reviews Tabs
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The invited reviewer will receive an email indicating they have been invited to review your grant:
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And you will receive an email indicating you have successfully invited your reviewer. (Email Subject: RDCRN Grants Portal: Confirmation of invitation sent to review GRANT NAME in RDCRN Grants Portal)
A unique time-sensitive link to accept the invitation will be included in the email and the invited reviewer must click this link within 24 hours14 days. This link will allow them to join the RDCRN Grants Portal with special limited access that will allow them to review your specific grant (and any other grants they have been invited to review).
Because the link expires within 24 hours, it is best to reach out to the intended recipient ahead of time and give them a heads-up that the invitation is coming. There is a chance their invitation may end up in their Spam as well.
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Once a non-RDCRN member has accepted their invitation, they will be found in the Add a Reviewer by Email Address box going forward and can be added to future grants.
Managing Reviewer Invitations Sent to non-RDCRN Members
If you’ve sent out invitations to non-RDCRN Members you can go to your Grant’s Reviewers Page and click to View Invited Reviewers.
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From here you can see a list of all invitations sent as well as whether or not they have been accepted. You can also send a reminder email to those who have not yet accepted.
Assign Submissions to a Reviewer
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Your reviewers will receive an email when a submission is assigned alerting them to their new assignment. You’ll will be copied on the email if you have the role of Admin on the grant (Email Subject: RDCRN Grants Portal: Submission Review Assignment).
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After assigning the submission twice (once to each reviewer, each of the reviewers has their maximum number of submissions (2) assigned.
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A Grant Creator can allow other RDCRN members to administrate, edit or view their grant using the Permissions tab.
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For your grant you can assign others on your team to have one of the following roles in the Grants Portal:
Admin - Delete, edit, and view grant and its submissions and reviews.
Editor - Edit and view grant and its submissions and reviews.
Viewer - View grant and its submissions and reviews.
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Once a user has been assigned a role you can edit the user and indicate if they should receive email notifications when a new grant submission is added into the Portal.
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Video for a demonstration of these features can be found here:
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