RDCRN User Guidance for Box – Read/Write Access
- 1 How do I gain read/write access for Box?
- 2 How do I create a new high-level folder for a new collaboration?
- 3 How do I share my folder with collaborators?
- 4 How do I create a new subfolder?
- 5 How do I upload a new document?
- 6 How can I organize my files and folders?
- 7 How much storage space can I use?
- 8 How can I use my institutional Microsoft Office license to edit documents online?
- 9 Special Procedures for DMCC Project Managers
- 10 Questions?
How do I gain read/write access for Box?
By default, all RDCRN Box users have read-only access.
If you require advanced access to create new sub-folders or upload documents, you can request read/write access.
Consult with your consortium program manager.
Your program manager can submit a request for read/write access on your behalf through the RDCRN DMCC Service Desk.
How do I create a new high-level folder for a new collaboration?
You can submit a request for a new folder through the RDCRN DMCC Service Desk.
In your request, include the desired folder type.
The folder type is determined by whether or not the folder will contain documents with protected health information (PHI) or personally identifiable information (PII).
You will receive a PDF document explaining the guidelines for your new folder.
Folder type | PHI/PII okay? | Collaboration | Responsibilities |
| No | Folder and documents can only be shared with RDCRN users. | Do not share links to this content with users outside of the RDCRN network. |
 | Yes | Folder and documents may not be shared with external collaborators due to potentially sensitive (PHI/PII) content. | Owners confirm in a quarterly report that sensitive information is being managed properly. |
| No | Folder and documents can be shared with external (non-RDCRN) collaborators. | Do not share PHI/PII or other sensitive information. |
| Yes | Folder and documents may not be shared. | Personal use only—do not share this content. |
How do I share my folder with collaborators?
Step 1 | Highlight the folder. Click Share. |
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Step 2 | If your collaborator is an RDCRN user, enter their name to find the RDCRN ID (ending in @rdcrn.org). If your collaborator is an external user, enter their email address. |
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Step 3 | Choose the role of your collaborator. |
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Step 4 | If you’d like to include a message with the invitation, enter it in the Message box. Click Send. |
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How do I create a new subfolder?
Step 1 | Open a folder for which you have at least “Viewer / Uploader” privileges. Click New in the top right corner of your screen. |
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Step 2 | Click Folder. |
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Step 3 | Enter the folder name and email addresses of any collaborators. Click Create. |
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How do I upload a new document?
Step 1 | Click Upload in the top right corner of your screen (you must have at least Viewer / Uploader privileges in the current folder). |
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Step 2 | Click File. |
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Step 3 | Select the document you’d like to upload. Click Choose. |
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How can I organize my files and folders?
Using Box Collections, you can:
Organize your content into logical groupings.
Name these groupings to provide context.
Quickly find the content you need.
Your Collections will only be visible to you.
How much storage space can I use?
The RDCRN Box license includes unlimited storage space.
How can I use my institutional Microsoft Office license to edit documents online?
Step 1 | Open the document you’d like to edit. Click Open in the top right corner of your screen. |
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Step 2 | Click Microsoft [Application Type] Online. |
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Step 3 | Click Sign in with a work or school account and enter your institutional account information. |
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